Monday Funday – October 2015

Monday Funday is one way in which ExactHire seeks to build and grow a fun work culture. Each month–on a Monday of course–we recognize the workiversaries and birthdays of our team. We also participate in creative competitions that sometimes turn fierce.

We will share recaps of these events via our blog in an effort to spread the word that Monday can be a fun day. But we also want to know how you have FUN at your workplace too. So add that in the comment section below. Our Fun Committee is always looking for ideas!


Gettin’ All (Witch) Crafty In The Office

The holiday season seems to grow longer each year. The end of the season is known–January 1st ends all the fun pretty swiftly. However, the beginning of the season seems to keep creeping up earlier. I mean, really, I saw a local mall display rocking the triumvirate of Halloween, Thanksgiving, and Christmas on October 1st!

Of course, we can’t just blame the retailers for the holiday jumpstart. At some level, the majority of us must want the holidays to start earlier. The retailers are likely just responding to that need…right?

In any case, this October, the ExactHire team joined in the premature celebration of holidays by hosting a halloween themed Monday Funday…on October 12th.

Ok, so it wasn’t THAT early, but celebrating Halloween 19 days in advance felt a little forced–and the bats and cobwebs, troubling to unaware visitors. Regardless, the coveted Golden Vase (our traveling Monday Funday trophy) was up for grabs again. And any resistance to an early celebration was quickly overcome when the contest was announced: Pumpkin Decorating.

I immediately knew this would not be my month to shine. While I fancy myself creative in some ways; glitter glue, sequins, and craft pens are not my tools of choice. But notwithstanding my lackluster effort, our team produced some pretty impressive pumpkins. And their addition to our office has provided a festive environment for visitors this October.

ExactHire Company Halloween Party-Monday Funday

Tasty Office Treats

Jessica won the competition decisively–the Golden Vase was hers–but everyone enjoyed a special treat for their efforts in the form of candied apple nachos. What are candied apple nachos you ask?  Well, it’s a health snack of sorts. Here’s what you’ll need:

Ingredients:

(4) green granny smith apples, cored and sliced

10 oz. of caramel squares OR  by a tub of it (depending on your health goals).

2 teaspoon water

1/2 cup chopped peanuts

1/2 cup mini chocolate chips

1/2 cup crushed oreos

1/2 cup reese’s pieces

1/2 cup of…well basically anything sweet or salty that makes you smile.

Directions

  1. Unwrap caramels. Place in a saucepan with one teaspoon of water over medium low heat. Stir constantly until caramels are melted. Or heat the tub o’ caramel.
  2.  Drizzle melted caramel over sliced apples. Or pour it on generously.
  3.  Sprinkle with desired toppings. Or let it rain down with toppings.
  4. Serve with glee.

Another Monday Funday is in the books. We enjoyed the company of one another, flexed creative muscles, supplemented our nutritional needs, and jazzed up the office for Round 1 of the holiday season.

Next up: A Thanksgiving feast…and another chance to claim the Golden Vase.

Recent Golden Vase Winners

Sharing Joy With Customers

As an employee at a small business, you frequently have the opportunity to interact with customers, and it’s easy to see how your work directly impacts the customer experience. You also have the opportunity to learn about different aspects of the business, so that when the organization succeeds in one area, it’s easier to share in the joy of that success.

Recently, ExactHire succeeded in optimizing HireCentric ATS for mobile devices, while also migrating the platform to new servers where it can more easily be updated in response to our customers’ needs. A huge win!

As we celebrated, I realized something: although it’s my teammates’ success, the big winners are our customers. We successfully improved our product and set the stage for future improvements without increasing costs to our customers–we added value. So a large part of our celebration was the excitement we had for our customers. And I think this genuine excitement for customers is something unique to small businesses.

Sharing Joy

At a larger company, this news like ours might be circulated in a memo, added to the website, and emailed to clients. Employees would read, acknowledge, and then go about their day. But at ExactHire, we all shared in this success and in communicating it to our customers.

We pride ourselves in taking a personal interest in our clients, in going the extra mile–or two–to ensure that our clients succeed through the optimal use of our solutions. So when it came time to share the news that HireCentric ATS was optimized for mobile devices, we felt that a simple email just wouldn’t do.

We had to do more for our customers. We had to share our joy. And what better way to share your joy than to hone your inner thespian and breakout into song and dance. With a loosely written script, bad lighting, worse audio…but with enthusiastic (though roundly tone-deaf) actors, we set to the task of making a promo video announcing HireCentric’s new mobile-friendly platform!

Bringing The Team Together

Involving the majority of our staff was possible thanks to our size–small businesses can more easily do something like this. And although a few of our employees were working remotely, we were able to use mobile devices, cloud-drives, and email to get the job done. But, of course, it also required a team that was willing to be a little goofy for the good of the cause–luckily we have that in spades.

The end result of our efforts was a fun (to create and to watch) video that communicated some of the primary benefits of our updated platform. Oh, and some really hilarious outtakes that–at least at this point–may not be suitable for public distribution. So check it out and let us know what you think!

5 Steps To Getting More Qualified Applicants

Finding the right candidate from a small pool of applicants is no easy task. Many times, hiring managers must settle for the “best available”, and sadly this often leads to new hires that simply don’t pan out. Before you know it, that hiring manager is looking to fill the same positions each year; effectively making them the “turnover manager”.

Turnover is inevitable at some point, but great hiring managers seek to minimize it by hiring individuals who are a fit for both the position and the company. This is not easy, as it requires searching for applicants who possess “something special” that cannot be easily found by parsing resumes or sometimes even by conducting an interview. So when these individuals are found, it’s important to not lose them.

The following steps will help your organization develop an applicant pool that consistently delivers more qualified applicants and, over time, minimizes employee turnover.

1. Maximize Channels

Believe it or not, many hiring organizations–of all sizes–are not promoting their open positions through all available channels. While being on every channel may not be practical, collaboration between Marketing and HR is vital in order to maximize awareness of job openings. Good recruiting software will include tools that easily leverage an organization’s existing channels, while also unlocking dozens more. And the best recruiting software will automate these job postings to multiple channels with just one click.

2. Promote Your Authentic Employer Brand

There is nothing worse than a job description or career page that appears generic–and I’m not just talking about the cheesy stock photography. Employers who want to hire and retain the best talent must work hard to cultivate and promote an enviable employer brand. This employer brand should be based on the foundation of a positive, authentic work culture that permeates all aspects of an organization–including the job descriptions and career page.

3. Provide An Applicant-Friendly Experience

With wide awareness of your organization and its job opportunities in place, it’s now time to focus on where the rubber meets the road: the application process. This is the time period where an organization begins building a relationship with applicants. And the first and most important component in any relationship is trust. By providing an applicant-friendly experience that imbues the positive qualities of your employer brand, an organization can go a long way to building this requisite trust. From there, make it easy by:

  • Providing transparency (let applicants know what’s ahead)
  • Staying on track (meet the expectations you set with applicants)
  • Utilizing online applications (yes, some companies still ask for hard copies)
  • Automating duplicate entries (no one wants to enter the same information twice)
  • Making it easy to apply for multiple or future openings (an ATS can help with this)

4. Express Why You (The Hiring Organization) Want To Stay Connected

Inevitably, there will be some very good applicants that simply cannot be hired. How a hiring manager deals with these applicants will determine whether or not a talent pool for future hiring can be developed. An applicant status message of “Thank you for your interest. Please check back for future job openings” will simply not cut it.

While many HR professionals may feel that a canned “rejection” message is all they have time for, a little more effort at this point can save a lot of time down the road. Tell those qualified, “something special” applicants exactly:

  • Why you found them impressive
  • The types of opportunities that may exist at your organization in the future
  • How you would like to stay in touch with them (and give them options for this).

5. Stay Connected With Your Applicant

Assuming you’ve implemented the above, the final step is to simply follow through with what you said you would do. And this is done by going back to Step 1 and, where possible, segmenting communications for the the “something special” talent pool. Here are some examples of what that could look like:

  • Personalized invitations to apply for specific positions before they open
  • E-newsletter specifically created for previous “something special” applicants
  • Storing applicant information in an Applicant Tracking System for easy re-apply
  • Brief, personalized emails that include company updates
  • LinkedIn/Facebook group for prospective hires (Ex. “ACME Future Directions

Getting More Qualified Applicants Begins With Building Relationships

Developing relationships with previous applicants is key to creating a high quality talent pool for hiring. These relationships do not need to include frequent interaction, but they must be marked by consistent value and sincerity. In this way, a growing organization is never challenged to find “something special” in a sea of “meh” applicants. And that, in turn, will go a long way toward minimizing employee turnover and its associated costs.

 

ExactHire provides hiring solutions for small- to medium-sized businesses that are seeking to hire the best talent for their organizations. To learn how ExactHire can assist you organization, contact us today!

 

Feature Image Credit: New York – Overhead Traffic Lights by Pete Bellis(contact)

2 Ways To Avoid A “Workation”

It’s fall break time and lots of ExactHire employees have vacation plans over the next two weeks. It’s hard to avoid slipping into vacation mode a little early, knowing that the beach is calling my name. Having flexible work time allows some extra time to prep for travel, but I am also reminded of the extra work that will be waiting for me upon my return. How do you avoid a slump in productivity before vacation, a heap of work after vacation, or–most importantly–bringing work with you on “workation”?

Work Hard Before….

This is the philosophy I am trying to use this time around, and it seems to be working so far. T-minus 2 days ‘til I leave for the Caribbean, but I still have lots I want to get done. I am hoping that my Inbox will be nearly empty before leave,  and I am working to get all invoices and bills entered ahead of time. The more I can do now, the less I have to do when I get back–no one wants to play catch up! I also know my personality and that I can better relax on vacation, knowing that all my work is taken care of. I know there will still be a stack of items to work through upon my return, but tying up loose ends before I go means that the stack won’t be nearly as tall or time-sensitive.

Relax Early….

Ahhh, but there are times when it is so nice to just start coasting into vacation! It’s easy to get excited about travel plans, the fun things you’ll do, the gorgeous blue waters, the hot sunshine…(I’m a beach bum, but born in the wrong state! Can you tell!?) Anyways, with this approach you might know that you have items to finish upon your return, but if none of those items are time-sensitive, they won’t worry you while you’re away. In this way, you enter vacation calm and relaxed–not burnt out.  Some might also refer to the HUGE amount of work waiting for you as “job security”.  Just be careful that the HUGE amount of work won’t lead to a stressful first week back–that could very well negate the positive effects of your vacation.

Considerations For Both Approaches

  • List tasks for the week before vacation, during vacation, and the week after vacation.
    • Prioritize based first on due-date, then on importance.
  • Which tasks can be done by another member of your team while you are gone?
    • How difficult are these tasks?
    • If complicated, can you complete those tasks before you leave?

Of course, your organization’s work culture will also determine which of these approaches you take. How your team covers duties while employees are out may influence how much you take on or put off.  Make sure to communicate with your colleagues so that even if your “vacation approach” is different, the organization and customer service are not negatively affected.

Bon voyage!

ExactHire provides hiring software to help HR Professionals streamline processes and get more done in less time with better outcomes. To learn more, contact us today!

 

 

Why More Is Not Always Better – Recruiting Talent


Is the old adage, “Less is more.” really true? Nowadays, new jobs are posted EVERYWHERE! You can find them on job boards, social media, industry specific sites, and even in the newspaper still…I think. This means that MORE applicants are likely seeing your openings, which can also mean MORE applications to review. Hiring can be super stressful when there are too many applicants to review for a position. Here are a few things to remember to make sure you don’t make the mistake of having too many applicants:

  • Be Specific in Job Post

    One of the easiest and obvious ways to reduce the number of candidates is to be extremely specific about what you are looking for in a candidate. Let the applicant know exactly what the required skills are for the position, the location of work, amount of travel and any other requirements that the position may entail. This will hopefully discourage unqualified job seekers from applying and keep you efficient while sorting through the candidates. Beware not to “weed” out everyone though!

  • Be Selective in Where you Post

    Not all jobs need to be on all social media pages and every job board. Depending on the level of job, you could use a basic site such as indeed.com or careerbuilder.com.  Other jobs could be posted on theladders.com if it is an executive level position. Finally, consider posting on industry specific sites to help narrow down the field– for example www.hcareers.com for positions in the hospitality industry.

  • Be Concerned with Screening

    Did you know that you can use an applicant tracking system (ATS) to ask “Knock Out” questions? ExactHire’s HireCentric ATS allows questions to be added to the application process to make sure the candidate will fit your exact needs. This will help you streamline your recruiting process and save yourself time (and hassle!)

Sometimes less IS more, especially when you’re looking to quickly hire for a high skilled position in a competitive job market. Time wasted on posting, sorting, and vetting could be the difference between making the perfect hire and having to settle for an OK candidate. Use these three tips to optimize your hiring process and add top talent to your organization.

“Time wasted on posting, sorting, and vetting could be the difference between making the perfect hire and having to settle for an OK candidate.”

 

To learn more about ExactHire’s hiring technology, please contact us today for your free demo.

Feature Image Credit: Full of Work by reynermedia(contact)

New Leadership Must Inspire New Talent

The following blog post is part 3 of a 3-part series, which is adapted from a speech given by Harlan Schafir (CVO, CEO of ExactHire and Human Capital Concepts) at the Collective Alternative Executive Speaker Series on September 17, 2015.


In my previous two posts from this series, I discussed how changing demographics, views on the nature of work and the workplace, and rapid advances in technology have converged to create intense competition for talent in today’s job market. I believe that this has resulted in making talent management the #1 constraint to a business’s growth. As a solution, I’ve proposed that organizations seek to adapt their work culture to attract, hire, and retain top talent. Today, I would like to discuss how leaders of  an organization can do the same by adapting their leadership style.

Style, Not Substance

It’s easy for business leaders to become defensive when we begin to talk about “adapting leadership style”. I can imagine the response to such a proposition would be something like: “But my leadership style has been successful to this point!” or possibly, “I didn’t dictate the style of the leaders who led me! I fell in line and paid my dues.” or even, “ These whiny, spoiled millennials want everything their way.”

However, when we talk about “adapting” leadership style, it’s important to understand that this refers to changing the delivery of your values or principles, not changing your values and principles themselves. In other words, if you are a leader who values trust and accountability, then the change is in how you engage employees in imbuing those values through their work; trust and accountability do not need to be discarded simply because it appears that the two values are threatened by a shift in workplace culture like, say…an employee’s need for telecommuting or flexible work arrangements.

So the question before leaders today is: How do I effectively communicate my values and principles to a new generation of employees in a way that inspires their loyalty and motivates their work?

Leading a Multigenerational Workforce

Much has been written, spoken, and thought about the Millennial Generation. These blogs, tweets, posts, podcasts, ebooks, etc. have gone to great lengths–some based on dubious sources and research–in describing how DIFFERENT this group is from those generations before it.

So much has been written, in fact, that one might believe that “leading millennials” is the most pressing and important challenge before business leaders today. But I believe it’s much bigger than that. It’s about leading a diverse workforce that, for at least a little bit longer, will span 4 generations.

And while 4 generations working side-by-side is unprecedented, the concept of leadership evolving in response to generational shifts in the workforce is hardly anything new.

Leadership Styles Over The Years

Dr. Tim Elmore–a noted author, thought leader, and speaker on Leadership Development–speaks of the different styles of leadership over the past half century as being products of the time–and specifically products of each period’s emerging generation.

  • 50’s – 60’s (The Military Commander)

    Organizations were run from top-down. Authority was not questioned. If someone left a staff position, they were considered disloyal. These leaders led from positional authority.

  • 70’s (The CEO)

    This leader led by creating a vision that would influence followers to buy-in and work toward fulfilling the leader’s vision. Productivity was the focus. The style was still very top-down.

  • 80’s (The Entrepreneur)

    This leader was pioneering and often preferred the unconventional. They managed by “walking around.” They felt the most critical element was being the first to do it. Innovation was the focus. This style allowed for employees to share ideas that could be implemented, which helped them tolerate the fact that the leadership style was still top-down.

  • 90’s (The Coach)

    This leader assembled and worked with teams. They saw themselves as coaches of players. The leader found the proper roles for all the players, so that together–as a team–they could accomplish more than the sum of its individuals. This style was participatory, but still top-down.

  • (Today) Poet Gardener

    This leader is discerning of the culture and ideas that emerge from others. They gather thoughts from others and draw connections in order to make the best decisions–even if the ideas are not their own. They see their primary function as developing their people, and they equip and empower employees accordingly.  These leaders value individual and organizational growth, but see the the latter being driven by the former. This is leading with shared ownership.

Adapting Leadership Style

The fact that we can map the evolution of leadership styles and their differences is evidence that the challenge before business leaders today–to adapt their style to a new generation of workers–is not new; however, what could be considered unique is that meeting this challenge today will directly impact the constraint to an organization’s growth.

In other words, whereas previous changes in leadership styles evolved in order to increase efficiency or production indirectly through the employee, now this evolution in leadership is required in order simply hire and keep an employee. It has a direct impact on an organization’s ability to grow.

The mindset of “Here’s my leadership style. Here’s my culture. Accept it.” will not cut it. For businesses today, leadership style and culture may be more important than ever before. In order to grow, we must adapt to the new realities of a changing workforce.

“The mindset of ‘Here’s my leadership style. Here’s my culture. Accept it.’ will not cut it.”

Becoming A “Poet Gardener”

So how do we begin transforming our leadership style to one that engages and inspires a new generation of workers, while still serving to encourage and affirm preceding generations? Oh, and still results in the overall growth and increased profitability of our company.

I think it begins with listening. Until we are able to understand the needs and values of our employees and those that are prevalent and unique within each generation, we cannot effectively lead and inspire. I would like to provide a quick story of how I realized this.

Before starting ExactHire, I had spent over 25 years leading employees–mostly Baby Boomers. But it was with ExactHire–around 2012–that I began encountering a different type of worker: the millennial. What I noticed most in these workers was the change in expectations. And so, rather than forcing my leadership style–honed through managing Baby Boomers and Gen X’ers–I stopped and listened. And then I began to understand the expectations of this new generation of employees and how I could meet them.

The point here is that employee expectations change. Sometimes this is due to generational shifts in the workforce, sometimes it’s because of popular culture or societal shifts that span generations. But inevitably, employee expectations will change. Your approach to meeting these expectations as they change will define your leadership style and, ultimately, determine whether you retain top talent. 

And this is important not just in addressing a seeming crisis–like a massive generational shift in the workforce–but also in building the type of organization that, thanks to its leadership culture, is “self-sustainable” and can adapt to future change–long after you’ve gone.

ExactHire provides hiring and employee onboarding solutions to assist organizations in attracting, hiring, and retaining talent. To learn more about how you can leverage our SaaS solutions to optimize your talent management efforts, contact us today!

Feature Image Credit: Change by F Delventhal(contact)

Monday Funday

Case of the Mondays, anyone? Mondays get a bad rap for being the first day of the week and being somewhat mundane in general. Everyone is back in the office to regularly scheduled meetings and phone calls instead of enjoying weekend fun with friends and family. Blah!

Luckily, I work at a company that believes in building and growing a fun culture. I was recently named the Fun Ambassador here at ExactHire, and my Fun Committee includes two other coworkers. We decided to recognize the workiversaries and birthdays of our team on a monthly basis during Monday Fun-day ‘Funventures’.

Monday Funday

Last week, we celebrated our first monthly–nay, inaugural– “Monday Fun-day”, and we set the standard high. Glorious cupcakes were secured from a local bakery, helium balloons were brought in for a burst of color, and musical comedy was provided in the form of a couple Jib-Jabs in honor of our workiversarian and Birthday Boy.

The highlight, however, was an office chair race. The racetrack was defined with rainbow duct tape that was placed around the kitchen area of the office and down the hall.  We had 9 participants (3 employees not present) and 1 clear winner who finished with a time more than one second better than 2nd place. And–importantly–no injuries!

A Case for Culture

Of course, not every organization can or wants to host monthly office chair races–we just happen to be wired for this. But as employers seek to hire the best talent, it’s becoming more important that they find ways to differentiate themselves from other employers. For some, this means office chair races; for others, perhaps a zipline adventure. Regardless, creating time for employees to blowoff steam and have FUN together is an effective approach to creating a working environment where people want to work. This helps in hiring talent, and it also helps in retaining employees.

Let us know how you have FUN at your workplace by adding a comment below. Our Fun Committee is always looking for ideas!

Official Office Chair Race Results

  1. Allen 08.98
  2. Tom 10.70
  3. Randi 12.59
  4. Jessica 12.93
  5. Susan 12.96
  6. Darythe 13.10
  7. Christa 13.49
  8. Jeff 14.03
  9. Eric 17.16

Stay tuned to see more ExactHire Funventures!

 

Feature Image Credit: 4/365 monday
by Robert Couse-Baker
(contact)

Talent As A Critical Resource

The following blog post is adapted from a speech given by Harlan Schafir at the Collective Alternative Executive Speaker Series on September 17, 2015.


 

Many organizations are growing, and so is their need for talent. The problem that many employers are beginning to face is in finding and retaining that talent. Today, I’d like to talk about staffing our organizations to meet the demands of growth and turnover–or simply, talent management.

An organization’s growth in this decade and beyond will be determined by how its leaders respond to the challenges associated with talent management. Talent has become and will remain the #1 critical resource for businesses in this decade. And for the foreseeable future, I can think of no issue more threatening to the growth of SMBs than this one.

The following quote I recently read sums it up nicely:

“The changing workforce is influencing the way companies do business, suggesting that workforce stability will be an employer’s competitive edge.”-Roger E. Herman, CSP, CMC


Today’s Workforce

Demographic shifts have placed vital demands on talent. And while the dynamics of the talent market have changed over time, the impact of this change is now upon us in full force.

But if the demographics were changing, how did we not see it before now? Did we fall asleep?  Let’s look back over the last 8-10 years, beginning right about the time the recession started.

Through The Great Recession of 2008-2009 and the slow recovery that followed, the vast majority of organizations were trimming their workforce, attempting to do more with less, and trying to just keep their businesses solvent. So the focus for most leaders was on increasing sales–this was the constraint to growth.

The Workforce and Hiring Since The Recession

YearBusiness ClimateMillennial WorkforceHiring NeedsHiring Concern
2007-2009Sales Declining22%LayoffsNone
2010-2014Sales Flat, ModestSteady IncreaseSlight IncreaseLow
2014-2015Sales GrowingSignificant increaseSignificant IncreaseHigh

At that time, Millennials were entering the workforce, but studies showed that many were just taking jobs to have jobs. Although their percentage of the workforce was slowly increasing, hiring was stagnant. So many organizations hired one, maybe two Millennials and that was it. There simply was not enough hiring taking place for Millennials to make their mark on organizations, and so the dynamics in the workplace and how these companies operated really didn’t change.

It was only recently that hiring increased significantly as sales have continued to grow and show stability following the recession and slow recovery.

2011-2015 job openings talent

And as companies go to the market to hire, the makeup of the talent pool has changed significantly since before the recession.


A New Generation

Through the recession, the Baby Boomer generation continued its reign as the largest generation represented in the workforce, but many left the workforce in the years immediately following it.

baby boomer talent decline

In the first quarter of 2015, the Millennial Generation became the largest percentage of workers in the U.S. labor force (Pew Research Center).

workforce generations talent

That’s important because that reality essentially flips the labor market on its head within the span of a decade. Think about it.

Today, in a recovered economy–which really only took hold in early 2014–sales are up, companies are growing, and hiring is increasing. Instead of adding one or two Millennials to the payroll, they’re adding several. Suddenly, this new generation of workers accounts for a larger percent of the organization’s workforce. By 2020, the Millennial Generation will represent nearly 50% of all workers in the U.S. (SHRM).

Now the unique needs, values, and skills of these new workers must be fully considered. Their impact on an organization’s culture must be considered. To ignore them is to lose them, and to lose them is to incur the costs of rehiring.

Times they are a changin’. Talent has become and will remain the #1 critical resource for businesses in this decade. And for organizations to succeed, I believe leadership style and culture must adapt to address it.

Read Part 2: New Day, New Talent, New Culture

ExactHire provides hiring and employee onboarding solutions to assist organizations in attracting, hiring, and retaining talent. To learn more about how you can leverage our SaaS solutions to optimize your talent management efforts, contact us today!

Feature Image Credit: Oklahoma Pumpjack by Jonathan C. Wheeler (contact)

Scheduled HireCentric ATS Data Center Migration Weekend of October 2nd – 3rd

Starting late Friday, October 2nd (10/2/2015) and continuing through the early morning hours of Saturday, October 3rd (10/3/2015), we will be migrating our HireCentric applicant tracking system (ATS) to a new data center. Our new hosting provider will give us more control over our infrastructure and allow us to provide you with even better service.

We do expect brief periods of downtime; specifically, intermittent connectivity issues to our servers while we make the switch to our new data center. These connectivity issues may persist through the night and early morning hours as updates are propagated. We’ll have many members of our team on hand to address any bugs or issues that arise during the switch over. Should you notice some slowness or downtime after the switch over is complete, please contact us at support@exacthire.com.

Action Item for Customers

Along with the data center migration, we will be using a new vendor to send emails from our ATS system. If you’ve previously white-listed our IP addresses, note that they will need to be changed. Please have your IT staff approve the following list of IP addresses on your organization’s mail server white list:

167.89.10.181
167.89.16.17
198.21.0.135
198.21.6.101
75.126.253.211

Although the time of this migration is meant to coincide with a time slot during which most of our clients’ applicant portals will be receiving very minimal job seeker traffic, we wanted to provide plenty of advance notice about this scheduled migration so you may plan accordingly.

Thank you in advance for your patience as we prepare for this positive infrastructure change!