While organizations have to regard an electronic signature as official, those entities soliciting such signatures also have to request the signing in a transparent manner. Signatures gathered deceptively do not apply.
With ExactHire’s onboarding software, new employees are asked right from the start to confirm that they consent to providing electronic signatures. With this confirmed, new hires can quickly complete and sign the necessary paperwork, from electronic I-9 and W-4 forms to individual policies and handbooks.
To ensure the process is secure, new hires must enter a password before signing a form or document. OnboardCentric ensures that the employee takes action on a form or document that requires a signature by requiring the item to be opened and previewed before it is signed. Hiring managers can review and approve or counter-sign these documents quickly through our simple web-based system as well.
By going paperless, HR departments will have all of the necessary documents and forms saved digitally and easily available for retrieval and review. The documents can also be printed out and stored or mailed, but the software allows for HR professionals to perform every process, from secure storage to digital delivery, from the software platform itself.