Previous Privacy Policy Versions

Eff. Dates: March 25, 2018 - June 9, 2019

ExactHire Website Privacy Policy

Effective Dates: May 25, 2018 – June 9, 2019

Introduction

Acceleration HR dba ExactHire (“ExactHire”) respects your privacy and is committed to protecting it in accordance with applicable laws and using generally-accepted industry practices. For purposes of this Privacy Policy, “Personal Information” means any information relating to an identified or identifiable individual (e.g., name, address, email address, or phone number).This Privacy Policy explains how ExactHire collects and uses the Personal Information of visitors to our website, www.exacthire.com, and how our customers use our recruiting, reference checking and onboarding software platforms (the “Services”) to collect Personal Information from individuals who are either job applicants or employees of our customers.

This Privacy Policy does not apply to our customers, who manage the Personal Information they collect through our Services in accordance with their own privacy policies. We only process Personal Information that is stored in our Services under the direction of our customers, and we have no direct relationship with the individuals whose Personal Information we process in connection with our customers’ use of our Services. For example, if you apply to a job posted on a career page of a prospective employer that is one of our customers, your Personal Information will be transferred to ExactHire. However, the prospective employer remains the entity responsible for the processing of your Personal Information and you should contact that entity directly with any questions you may have regarding its privacy policies or data processing practices, and if you want to modify your Personal Information or delete it from our Services.

ExactHire may transfer Personal Information to third party companies that help us provide our Services. Transfers to these third parties are governed by our contracts with our customers. We will not sell or otherwise disclose your Personal Information to third parties.

Personal Information We Collect

ExactHire may collect the following information, including Personal Information from and about you:

Your interaction with Sales, Marketing, and Client Services: We collect Personal Information such as your name, company name, email address, phone number, and billing information when you request a demo of our Services, or request sales information, marketing content or customer service.

Cookies, Scripts and Related Technologies: When you visit our website, www.exacthire.com, we and our third-party service providers receive and record Personal Information that you may have provided and your digital signature, such as your IP address. The technologies we use to track your movements around our website include cookies, tracking scripts and pixels, and tagging technologies, which we may employ to understand your preferences, improve your experience on our website, etc. You can control the use of cookies at the individual browser level. If you want to learn more about cookies, or how to control, disable, or delete them, please visit http://www.aboutcookies.org for detailed guidance.

Collection of Data by Advertisers: We may also use third parties to serve ads on our website or to manage our advertising on other sites. Certain third party partners may automatically collect information about your visits to this and other websites, your IP address, your ISP, the browser you use to visit our website (but not your name, address, e-mail address or telephone number). They do this by using cookies, pixel tags or other technologies. Information collected may be used, among other things, to deliver advertising targeted to your interests and to better understand the usage and visitation of our website and the other sites tracked by these third parties. This policy does not apply to, and we are not responsible for, cookies or pixel tags in third party ads, and we encourage you to check the privacy policies of advertisers and/or ad services to learn about their use of cookies and other technologies. If you would like more information about this practice and to know your choices about not having this information used by these companies, click here: http://www.aboutads.info/choices or http://www.networkadvertising.org.

How ExactHire Uses Your Personal Information

We may use the information that we collect about you and from you, including Personal Information, for the following purposes:

  • To customize our website: We seek to improve your experience with our website. As a result, we will analyze data we collect about your use of the website.
  • To manage the relationships with our customers, partners, and vendors: We may use Personal Information of customers’, partners’, and vendors’ employees (e.g., for billing purposes).
  • To communicate with you: We may send emails to verify your account and for administrative purposes, such as customer account management, customer service, or system maintenance.
  • To consider your job application: If you apply for a job with us, we will collect, process and store the information you provide to us for recruitment purposes. We may also retain some of your information for a reasonable period of time for purposes of considering you for future positions.
  • To send you marketing communications: We may send you information about products and services that may be of interest to you, with your prior opt-in consent where required by applicable law.
  • To aggregate data: We may anonymize and aggregate data collected through our website and to create statistics that may be used for any purpose, provided that such statistics do not identify any customers or individuals.

How ExactHire May Disclose or Share Your Information

We do not sell or otherwise disclose Personal Information we collect about you, except as described in this Privacy Policy or as we disclose to you at the time this information is collected. As described in more detail below, we may share your Personal Information:

  • with our third-party service providers. We authorize these service providers to use or disclose the information only as necessary to perform services on behalf of ExactHire or ExactHire’s customers or to comply with legal requirements. We require these service providers by contract to safeguard the privacy and security of Personal Information that they process on our behalf or on behalf of our customers;
  • if required to do so by law or in the good-faith belief that such action is necessary to comply with applicable laws, in response to a court order, judicial or other government subpoena or warrant, violations of ExactHire’s Terms of Service, or to otherwise cooperate with law enforcement or other governmental agencies;
  • if we believe, in good faith, that sharing your Personal Information is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or others from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the company, or (v) protect our property or other legal rights, or the rights, property, or safety of others;
  • to an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets; and
  • with your authorization.

We do not rent, sell, or share Personal Information about you with other people or non-affiliated companies for their direct marketing purposes unless you give your consent to that sharing. Our website may contain links to third party websites or third party applications (“apps”). When you click on a link to any other website, app or location, another site or entity may collect Personal Information or anonymized data from you. We have no control over, do not review, and cannot be responsible for, these outside websites, apps or locations, or their content. Please be aware that the terms of this Privacy Policy do not apply to these outside websites, apps or content, or to any collection of your Personal Information after you click on links to such websites or apps. We encourage you to read the privacy policies of every website you visit or app you use. The links to third party websites, apps or locations are for your convenience and do not signify our endorsement of such third parties or their products, apps, content or websites.

How We Hold and Secure Your Information

We care about the security of your information, and take appropriate steps including technical and organizational measures to ensure that your Personal Information is treated securely and in accordance with this Privacy Policy.

With regard to our Services, personally identifiable information is stored on a separate server as a security precaution and our site is encrypted using secure socket layer (SSL) technology. Since, however, no data transmission over the Internet can be guaranteed to be 100% secure, we cannot ensure or warrant its absolute security. Having said that, we do everything in our power to protect your company and your applicants’ and employees’ information.

In the event that any information under our control is compromised, we will take reasonable steps to investigate the situation and where appropriate, notify those individuals whose information may have been compromised and take other steps, in accordance with any applicable laws and regulations.

Any suspicious activity regarding your account, including automated messages or calls from parties you cannot identify, should be reported to your site administrator and ExactHire using the contact information far below.

If you have any questions about security on our website, the Services owned and operated by ExactHire, or the services offered by ExactHire through the website and Services, please contact us using the contact information far below.

How Long We Keep Your Personal Data

We will hold all the data for so long as we have an obligation to our customer to provide the Services, and thereafter until such time as we delete the customer’s account in accordance with our Customer Terms and Conditions.

Your personal information will be deleted on one of the following occurrences:

  • deletion of your personal information by you (or by another person engaged by the customer); or
  • receipt of a written request by you (or another person engaged by the customer–see section immediately below for details) to us.

Personal Information Collected by Our Customers via ExactHire Services

ExactHire collects Personal Information on behalf of and under the direction of our customers, but we have no direct relationship with the individual employees and job applicants of our customers who provide that Personal Information. ExactHire engages third party service providers in order to assist us in providing the Services to our customers, and Personal Information collected through ExactHire will be shared with these service providers. ExactHire’s third party service providers are only permitted to use the Personal Information they receive as is necessary to provide the Services to ExactHire’s customers. In addition, the third party service providers are required to keep the Personal Information confidential. Except as provided in this Privacy Policy, ExactHire will not disclose your Personal Information to third parties without your consent.

Individuals who are either employed by or applying for jobs with ExactHire customers have the right to ask the ExactHire customers to correct, amend, or delete data pertaining to those individuals. If you wish to have your Personal Information deleted from a ExactHire customer’s ExactHire account, please contact that customer directly to resolve your concern.

International Data Transfers

We may transfer your Personal Information to countries other than the country in which the data was originally collected. Those countries may not have the same data protection laws as the country in which you initially provided that information. When we transfer your Personal Information to other countries, we will protect it as described in this Privacy Policy.

To offer our services, we may need to transfer your Personal Information among several countries where we have employees, facilities or third party sub-processors, including the United States, where we are headquartered. By providing your Personal Data, you consent to such transfer.

Your Rights and Choices

  • Subject to applicable law, you may have the rights to request access to and receive information about the Personal Information we maintain about you, update and correct inaccuracies in your Personal Information, and have the information blocked or deleted, as appropriate. These rights may be limited in some circumstances by local law. To exercise these rights, please contact us as set forth below in the how to contact us section.
  • Marketing communications from ExactHire. If you do not wish to receive e-mail marketing communication from us, you can opt-out by sending an email privacy@exacthire.com. You can also unsubscribe from e-mail marketing communications by following the instructions contained in the marketing messages you receive. Even if you opt-out or unsubscribe, we can send you certain communications relating to the Services, such as administrative messages that are considered part of your account subscription. Where required under applicable law, we will only send you marketing communications with your prior consent.
  • Cookies. If you do not want us to collect cookies on the website, you may set your browser to refuse cookies, or to alert you when cookies are being sent. You can opt out of the collection and use of certain information, which we collect about you by automated means, including cookies, when you visit our websites. Your browser may tell you how to be notified and opt out of receiving certain types of cookies. If you do so, please note that some parts of our website may then be unavailable or not function properly. Cookies must be enabled in order to use the Services.

Children’s Privacy

We do not knowingly collect, maintain, or use Personal Information from children under 13 years of age, and no part of our website is directed to children under the age of 13. We will take steps to delete it if we learn we have inadvertently collected it.

If you learn that your child has provided us with Personal Information without your consent, you may alert us at privacy@exacthire.com. If we learn that we have collected any Personal Information from children under 13, we will promptly take steps to delete such information and terminate the child’s account.

Changes to Our Privacy Policy and Practices

We may revise this Privacy Policy, so we encourage you to review it periodically.

Posting of Revised Privacy Policy. We will post any adjustments to the Privacy Policy on this web page, and the revised version will be effective when it is posted. If you are concerned about how your information is used, you can bookmark this page and read this Privacy Policy periodically.

New Uses of Personal Information. From time to time, we may desire to use Personal Information for uses not previously disclosed in our Privacy Policy. If our practices change regarding previously collected Personal Information in a way that would be materially less restrictive than stated in the version of this Privacy Policy in effect at the time we collected the information, we will make reasonable efforts to provide notice and obtain consent to any such uses as may be required by law.

How to Contact ExactHire

If you want to provide comments or questions about our Privacy Policy, or to exercise your rights, feel free to contact us at privacy@exacthire.com, or at the mailing address below.

For questions related to this Privacy Policy, contact ExactHire at:
ExactHire

ATTN: Legal

10333 N. Meridian, Suite 130

Indianapolis, IN 46290

USA

privacy@exacthire.com

317-296-8000

Eff. Dates: March 8, 2018 - March 24, 2018

Effective: March 8, 2018 – May 24, 2018

ExactHire is committed to protecting the privacy of individuals who visit our website (“Visitors”). This Privacy Policy applies to data provided on or through the ExactHire company website (www.exacthire.com). This Privacy Policy describes ExactHire’s privacy practices in connection with the use of ExactHire’s company website. It also describes the choices available to you with regard to the use of your personal information and how you can access and update this information. The use of information collected through the ExactHire company website shall be limited to the purposes described in this Privacy Policy.

Things You Should Know

  1. When a Visitor registers with ExactHire’s company website, information is needed such as the Visitor’s name, company name, business address, contact telephone number and email address. When a Visitor contacts us and/or requests information about ExactHire, we will collect the Visitor’s email address and other contact information so that we may fulfill the Visitor’s request. Some information provided to us may individually identify a Visitor, and that information may be referred to in this Privacy Policy as “Personal Information.”
  2. ExactHire uses information, including Personal Information, provided by you for business purposes such as processing and fulfilling orders, billing, service improvement, research, marketing, and for other general purposes. ExactHire may share information, other than Personal Information, with third parties for business and marketing purposes.
  3. ExactHire will not make your Personal Information available to any other parties except as provided in this Privacy Policy. We will not sell, rent, exchange or share your Personal Information with any third-parties without permission from you.
  4. ExactHire will share your information, including Personal Information, in order to respond to investigations, court orders, legal process, or to investigate, prevent or take action regarding illegal activities, suspected fraud, or situations involving potential threats to the physical safety of any person, violations of ExactHire’s Terms of Service, or as otherwise required by law.
  5. If ExactHire is involved in a merger, acquisition, or sale of all or a portion of its assets, your Personal Information may be transferred to the acquiring person or entity and you will be notified via email and/or a prominent notice on our website of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information.
  6. All of your Personal Information remains private and confidential. The security of your Personal Information is important to us.
  7. We follow generally accepted standards to protect Personal Information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, however, is 100% secure. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our company website please contact us.
  8. ExactHire at times will send Visitors ExactHire service- and/or marketing-related announcements. Additionally, if you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in each of these emails, or you can contact us.
  9. You may request corrections, updates, amendments, or the removal of Personal Information on our contact us page, or by telephone or postal mail at the contact information listed below. If you no longer desire to receive our messaging, you may unsubscribe in the footer of messages received, or by contacting us, or postal mail at the contact information listed below. We will respond to your requests regarding changes to Personal Information or Service changes within 30 days of your call or receipt of your request.
  10. When you visit our company website, some information is automatically collected. For example, when you visit our company website, we may automatically collect your location, computer operating system, Internet Protocol (IP) address, access times, browser type and language, and the website you visited before our company website. We also collect information about your usage and activity on our company website using certain technologies, such as:
    • Cookies. We may automatically collect information using “cookies” and similar technology. Cookies are small data files that may have unique identifiers and reside, among other places, on your computer or mobile device, in emails we send to you, and on our web pages. Among other things, cookies help us improve our company website and your experience. We use cookies to see which areas and features of our company website are popular and to count visits to our company website. We may access information contained in cookies placed on your device by a Third-Party Platform as permitted by the terms of your agreement and privacy settings with such Third-Party Platform. We may share this information with the Third-Party Platform for its use as permitted by the terms of your agreement and privacy settings with such Third-Party Platform.
    • Web Beacons. We may collect information using web beacons. Web beacons are electronic images that may be used on our company website or in our emails. We use web beacons to deliver cookies, count visits, understand usage and campaign effectiveness, and tell whether you open an email and act upon it.
    • Do-Not-Track Signals. We currently do not employ technology that recognizes “do-not-track” signals from your browser. We may engage third parties, such as marketing or analytics partners, who may collect information about your online activities over time and across different websites when you use our company website. Click here for information on cookies. If you reject cookies, you may still use our site, but your ability to use some areas of our site, such as contests or surveys, will be limited.
  11. Behavioral Targeting / Retargeting. We partner with a third party to either display advertising on our company website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by contacting us. Please note this does not opt you out of being served ads. You will continue to receive generic ads.
  12. The use of cookies by our partners and affiliates is not covered by this Privacy Policy. We do not have access or control over those cookies.
  13. As is true of most websites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.
  14. We use this information, which does not identify individual users, to analyze trends, to administer the site, to track Visitors’ movements around the company website and to gather demographic information about our visitor base as a whole.
  15. We link this automatically-collected data to Personal Information. IP addresses are tied to Personal Information to better gauge our Visitors’ needs and provide specific information to best serve them.
  16. Our website includes links to other websites whose privacy practices may differ from those of ExactHire. If you submit information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.
  17. Our company website offers publicly accessible blogs. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your Personal Information from our blog, contact us. In some cases, we may not be able to remove your Personal Information, in which case we will let you know if we are unable to do so and why.
  18. We display personal testimonials of satisfied customers on our website in addition to other endorsements. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us.
  19. Our website includes Social Media Features, such as the Facebook Like button and widgets, such as the Share this button or interactive mini-programs that run on our site. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social Media Features and widgets are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy policy of the company providing it.
  20. ExactHire may update this Privacy Policy from time to time. You agree that you will review this Policy periodically. If we make any changes to this Policy, we will change the “Last Updated” date above. You are free to decide whether or not to accept a modified version of this Policy, but accepting this Policy, as modified, is required for you to continue using our company website. If you do not agree to the terms of this Policy or any modified version of this Policy, your sole recourse is to terminate your use of our company website.

Compliance with Children’s Online Privacy Protection Act

As a business service, ExactHire does not target its offering toward, and does not knowingly collect any personal information from, users under thirteen (13) years of age.

Your California Privacy Rights

California law provides that California residents have a right to request businesses to tell them how their personal information has been shared with third parties, if at all, for the third parties’ direct marketing purposes. To make such a request, please contact us at the contact information provided above.

For questions related to this Privacy Policy, contact ExactHire at:

ExactHire
10333 N. Meridian, Suite 130
Indianapolis, IN 46290
USA
https://www.exacthire.com/contact/
317-296-8000