We’re highlighting three states that have made significant changes to paid sick leave policies as of January 1, 2024 – California, Illinois and Minnesota! Here’s the scoop…

California expands its paid sick leave – Gov. Gavin Newsom signed an amendment to SB 616 back in October. What’s different?

• This increases the worker’s entitlement to paid sick leave from three days to five days or from 24 to 40 hours.
• It also raised the limits and caps employer’s may place on sick leave. Companies still may limit an employee’s annual use of paid sick leave. However, the amendment increases the annual usage from 24 to 40 hours. And, caps the amount of leave they accrue at 80 hours or 10 days which is up from 48 hours or six days.
• Employers may frontload paid sick leave, or track accrued sick leave of one hour for every 30 hours worked.

Illinois has the PAID LEAVE FOR ALL WORKERS ACT (PLAWA) signed into legislation by Gov. JB Pritzker. Employees can earn up to 5 days of leave from work each year, for any reason.

• Employers may not require workers to provide a basis for their time off request.
• Workers earn one hour of paid leave for every 40 hours they work, and can begin using their earned time off starting March 31st (or 90 days following their start of employment).

Minnesota grants more workers EARNED SICK AND SAFE TIME (ESST). Employees who work at least 80 hours in a year for an employer in Minnesota can accrue up to 48 hours, or six days of ‘sick or safe’ leave. Keep in mind that this doesn’t apply to independent contractors, but does include part-time and temporary workers. This time may be used if…

• The employee is ill or needs to care for a family member that’s ill.
• It can also be used for other reasons such as safety from domestic violence or sexual assault
• A family member’s school or care center is closed due to inclement weather.

Although the US does not have federally mandated paid sick leave, more states and private employers have started including this type of leave and expanding their current paid sick leave due to the rise of seasonal illnesses.

Approximately 18 states currently have some type of paid sick leave policies on the books. While ExactHire is not a legal expert, we do try to stay up-to-date on all things employment related. Make sure to check out your state’s legislative website or SHRM for the most up-to-date information.

11/15/23

What changes has your company planned for 2024? We’ve provided three items for your consideration:

Update Policies and Forms  Form and document updates can be scheduled in advance so that you’re always sending the most up-to-date information to your new hires!

Add Employer Tax Credit Integration  Due to a time-consuming process, finding and processing employer tax credits like WOTC, FEZ and others is often overlooked. OnboardCentric virtually automates this process at no out-of-pocket cost.

Add E-Verify Integration OnboardCentric makes collecting and approving the Form I-9 for employment verification easy for U.S. employers, while also allowing HR staff to transfer new hires directly into the E-Verify process.

9/15/2023

Next week, you will notice that the new Form I-9 has been uploaded to your site automatically, and your packets are updated as well! To keep it simple, the form works exactly the same as the previous version, but if you have questions please reach out to us for assistance.

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7/27/2023

In short, employers must complete in-person physical document inspections for employees whose documents were inspected remotely during the temporary flexibilities by August 30, 2023. The temporary remote inspection flexibilities end July 31, 2023.

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7/21/2023

Today, USCIS released a statement that a revised version of Form-I 9 will be published August 1st. On the form’s release date of August 1st, we will begin development on the new Form I-9.

Once it’s ready to go, and incorporated into OnboardCentric, your site and packets will be updated automatically with the new version. This will happen prior to the October 31st expiration date of the current version of Form I-9.

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