Organize Email-InboxFull

Quick Trick To Organize Email

Is your inbox flooded with promotions, discounts, and various spam? If so, there is a little-known trick that can help you organize email and use it in a completely new way.

The internet has a lot of tricks that are helpful for everyday living and that can even increase your productivity at work. One of my favorites is creating multiple email addresses that feed into to the same account. This trick lets you sign up for ‘birthday club’ at restaurants to get all those treats without paying the hefty price of an inundated inbox.

Organize Email at Home

In my personal email, I use this trick to redirect blogs, newsletters, birthday coupons, black Friday ads, and other unwanted email to separate folders. I also use this method to ensure that important notifications from school, banks, and insurance companies do not get lost. It is a personal filtering system that helps me manage an inbox of over 8,000 unread messages.

Organize Email at Work

At work, I do a lot of software testing. I frequently need to create unique user accounts (based off my email address and user ID) with different levels of user permissions. I do not want to manage hundreds of email addresses, or even tens of them! This trick allows me to manage it all from one email account. Our customers also use this technique to test their own employment applications. This trick is practically a life-saver!

How Does It Work?

Here is the tricky part…it might not work for you. But it can! Gmail seems to have the least system restrictions for creating email aliases, and it is still free to get an account. Gmail provides two ways to manipulate your email address and still receive the email. Both options allow you to search and filter your inbox, grouping like emails together. And the options can be used in conjunction with one another.

Option 1

Add a plus sign (+) and any other text before the @gmail.com.

    1. ExactHireTesting+CarContestAtMall@Gmail.com
    2. ExactHireTesting+AdminUserTest@Gmail.com
    3. ExactHireTesting+school@Gmail.com
    4. ExactHireTesting+newsletter@Gmail.com
    5. ExactHireTesting+blog@Gmail.com

This allows you to use specific keywords that can describe the email category you are expecting to receive, the site/ store/ event where you registered your email (or in the case of testing software, the type of account you created). The downside is that some unsubscribe websites will not allow you enter the email address with a symbol and therefore you cannot unsubscribe  However, Gmail also offers a nifty feature where you can have the email from a specific sender go directly into the trash–skipping the inbox and everything–so a simple problem to solve.

Option 2

Use a dot/ period (.) anywhere in your email address before the @gmail.com.

    1. Exact.Hire.Testing@gmail.com
    2. E.x.a.c.t.Hire.Testing@gmail.com
    3. Exact.H.i.r.e.Testing@gmail.com
    4. E.x.a.c.t.H.i.r.e.T.e.s.t.i.n.g@gmail.com
    5. Ex.act.Hi.re.Test.ing@gmail.com

This option doesn’t allow keywords, but it allows you to use periods in the email address. It is a little known fact that Gmail does not recognize them at all. Therefore, if you created your email address as Exact.Hire.Testing@Gmail.com, it is really only ExactHireTesting@Gmail.com, adding or removing periods makes no difference.

What If I Use a Different Email Platform?

Outlook, Live, Hotmail, MSN are all email providers that allow you to use aliases. You can find more information about these platforms here.

Yahoo coined a term of ‘disposable addresses’ that works very much like Gmail. The exception is that Yahoo uses a dash (-) between your normal email address and the @ symbol. You can read more details here.

 

Testing Applications With Alias Emails

Applicant Tracking Systems are essential for today’s HR environments. At ExactHire, we strive to help our clients get the most out of their HireCentric system. If your company is interested in developing an electronic applications and using this trick to test your applications, contact us today.

 

Image credit: Mr. Popular by Jason Rogers (contact)

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