While great news for organizations looking to streamline the new hire onboarding process, the use of electronic forms create follow up questions. HR professional typically wonder how they can be sure that their process matches up with the E-Sign Act requirements, and how this may be easily (and affordably) offered to new hires, etc. However, one overriding issue invariably comes up in the course of considering this direction…“How do we file these electronic documents?”
There are dozens of solutions in the market that allow you to turn a paper document into an electronic one. What varies greatly is how these solutions present forms to new hires, the cost for the service, and the degree to which they ensure compliance with electronic signature requirements. But for organizations looking to automate these tasks, there must be a clear understanding of how easily these documents may be accessed now and in the future.