Human resources departments can be burdened by a number of smaller tasks that are difficult to organize and tedious to execute. That’s why our software is constructed to manage these tasks for you, giving you a quick view of the completed and remaining tasks for each onboarded employee.
Whether it’s filling out I-9’s and W-4’s, completing employee training or graduating from the orientation process, HR can take a more hands-off approach without risking a reduction of efficiency in the process.
Between paper applications, paper resumes, paper cover letters, paper new employee forms and paper employee agreements, small forests have been consumed just to track and account for new hires. ExactHire’s one-time entry onboarding software solution now provides a highly attractive paperless alternative.
Our onboarding software requires new employees to first complete a profile so that new hire forms are populated correctly. OnboardCentric even includes validation for fields–such as number character limits on Social Security numbers and phone numbers. And, if a new employee still makes a data entry error, then a quick profile update automatically corrects the information across all forms.
With all the forms that often need to be completed, the process of entering employee information and other data onto repeated forms can be a slow-moving process. But with those forms now digitized into a one-time entry solution, organizations can keep moving. Simply put, your applicants will be able to “enter once, populate many.”
No matter how many forms you have requiring this information, the one-time entry capability will populate the information onto all other applicable forms, cutting your paperwork to a fraction of its former time investment. All of this information is securely stored in OnboardCentric onboarding software, which is compliant with federal employment regulations.
The specific onboarding process can depend on the type of employee you are hiring and/or the division to which the employee is assigned. A corporate office employee, for example, may require different onboarding forms than a distribution center employee at a facility in a different state. ExactHire’s software offers the flexibility of assigning forms and tasks to certain divisions, thereby granting employees access only to tasks that are relevant to them.
All of this employee information is stored in OnboardCentric software, but you may also download documents and save them to your computer. You may even print documents and other onboarding materials, although they are easy to distribute using the software itself.
Schedule a demo to learn more about OnboardCentric employee onboarding software.