If your organization has locations spread across a wide geographic area of the United States, then the task of efficiently onboarding new employees can be full of obstacles. That’s why our onboarding software is especially built to easily accommodate employers with different subsets of employees in different locations.
By customizing your own set of Roles, FlexFields and Packets in your OnboardCentric onboarding software portal, you can ensure that each new hire is presented the correct onboarding activities for his or her situation.
Whether you’re hiring a machine operator at your plant in Missouri, or a C-suite executive at your corporate headquarters in California, both new hires will be presented the forms, documents and tasks that are relevant to each of their employment circumstances–as well as their geographic location.
When you employ people in more than one geographic location, OnboardCentric automatically recognizes which employees work in which state based on data available in the new hire’s profile. Therefore, the appropriate state tax forms are presented to each new hire regardless of location.
Our employee onboarding software also identifies situations where an employee lives in a different state than he/she is employed. In those instances, the system will automatically notify an Administrator to assign the appropriate state tax form to the employee.
If you have a decentralized workforce, it’s likely that you have existing employees involved in the onboarding process who serve in similar roles. For example, your HR Business Partner, Susie, may countersign I-9 forms for employees in Tucson while Patrick, your Employee Relations Manager, may handle that same task for new hires in Phoenix.
Using OnboardCentric Roles, you may assign more than one employee to the same onboarding responsibility. For example, when you have more than one “I-9 and E-Verify Approver,” then follow-up tasks are assigned to people based on FlexFields associated with their Role setup. Susie’s FlexField value for “Location” would be Tucson, and Patrick’s value would be Phoenix. You may even use more than one FlexField with Roles–such as designating one person for all part-time employees in Tucson and another for all full-time employees in Tucson.
Contact ExactHire to learn more about OnboardCentric employee onboarding software.