OnboardCentric is a secure, cloud-based service that automates the collection of statutory documents such as the I-9, W4, and state tax forms. In addition, OnboardCentric integrates directly with Homeland Security’s E-Verify system, allowing companies to determine employment eligibility in an accurate, efficient manner.
Because sensitive information is collected as needed by the employer, high levels of security and privacy have been undertaken to ensure the safe transfer of information as described below.
OnboardCentric is hosted at an enterprise level, third party hosting company. This managed technology service provider delivers first-in-class hosting service to businesses throughout North America. All employee data transactions are processed using secure encryption at the same level of encryption used by leading banks and financial services providers.
Employee data in transit is protected by a SSL certificate encrypted with a 2048 bit key. We encrypt all national identifiers (social security number), birthdates, and all information collected in response to form-completion using AES encryption. This ensures that critical data is protected while “at rest” within the database.
System passwords are randomly salted, created and stored using a bcrypt based one-way hashing algorithm. Every night a full backup of each VM is completed. In addition to real-time data replication, an additional full database backup is also performed each night. Backups are encrypted and stored on two separate NAS devices.
Contact ExactHire to learn more about OnboardCentric employee onboarding software.