Electronic Signatures For New Employee Paperwork
Although they've been around for decades, electronic signatures only recently have become a commonly used tool in the business world. In fact, electronic signatures are now tipping the scale as they start to outweigh traditional signatures as the primary means of signing documents. That’s allowed organizations to go paperless in a variety of processes that previously required paper documents to be faxed or sent through snail mail. ExactHire's employee onboarding software
utilizes electronic signatures in order to cut down time for HR processes, while ensuring signature accuracy and security.
The E-Sign Act of 2000
Electronic signatures have come a long way from where they began at the turn of the century. Back when the Internet was more like the Wild West, electronic signatures came to rise before laws and governmental regulations were in place to protect their role in commerce. With the E-Sign Act of 2000, companies could no longer deny the validity of a signature based on its digital nature. At the same time, it gave consumers the right to refuse to sign contracts electronically if they would rather sign a paper form.
That paved the way for electronic signatures to catch on globally, but organizations and private citizens remained concerned about the legality of these signatures. That slowed the public's embrace of this technology. But now, improved security and better standards have allowed ExactHire and other companies to use this tool to everyone's benefit.
The Legal Expectations of an Electronic SignatureFor a signature to be considered valid, there are certain requirements that must be met.
While organizations have to regard an electronic signature as official, those entities soliciting such signatures also have to request the signing in a transparent manner. Signatures gathered deceptively do not apply, and the same goes for signatures filled out by a different party.
With ExactHire's onboarding software, new employees are asked right from the start to confirm that they are comfortable with providing an electronic signature. With this functionality in place, new hires can quickly complete and sign the necessary paperwork, from W-4 forms to I-9's, and hiring managers can review and approve these documents quickly through a simple Web-based system.
By going digital, hiring departments will have all of the necessary documents and forms saved digitally and easily available for retrieval and review. The documents can also be printed out and stored or mailed, but the software's functionality allows for HR professionals to perform every process, from secure storage to digital deliver, all from the software platform itself.
By implementing ExactHire's employee onboarding software and taking advantage of its built-in e-signature elements, organizations can decrease the demands on their human resources personnel while making the entire process more organized and efficient. If you're interested in how your organization can benefit from this software, take a look at the resources section
hosted on our site or contact us today
to get started on the path to better business operations.