by Jessica Stephenson
Director of Client Services, ExactHire
For those of you who find your organization subject to Affirmative Action Plan (AAP) reporting, we have just unveiled a new reporting tool that will probably make your lives much easier! This new "EEO/AAP - Job Status" report link allows you to export a great deal of pertinent data from your applicant tracking software (ATS) to a CSV file. Relevant column headers in this tool include job status codes, employee hire date, jobs applied (including dates), and applicant-volunteered ethnicity and disability info...just to name a few.
In order to take advantage of this tool, there are a few behaviors that your team should consistently exercise while using the HR software to manage your applicants (see images below to follow along with numbered items):
- Job status codes are your friend - Always utilize "job status codes" (not just applicant status codes) to assign a unique disposition to each candidate for each job to which he/she applies.
- Hired? Yes or no - Use the "Hired" yes/no toggle radio button and drop-down date field within the "HR Data" section of an applicant's record. This data feeds into the reporting tool to indicate whether or not an applicant was hired, as well as on what date. Incidentally, these buttons also tell the ATS to display hired applicants in the "Hired Applicants" link under "Applicants" on the gray vertical navigation bar within the site.
- Clean slate job listings - When featuring open job listings within your site, always use the "Add New Job Listing" link to upload a job listing rather than the "Modify Job Listing" link in the situations where it is a position for which you post often. This ensures that each time period's batch of candidates stays associated only with the job listing that was open for a definite, finite period of time. That is, when you reuse job listings, you start to see applicants that applied months/years ago tied to current job listings...and that can make accurate AAP reporting more difficult.
For those of you that are subject to AAP reporting, please contact ExactHire Support if you'd like more details about how to use this new report within your human resources software effectively.