Filter Your Email Recipient List

by Jessica Stephenson
Director of Client Services, ExactHire

When using applicant tracking software (ATS), have you ever wished that you could drill down to view only the applicants to which you need to send a mass email? For example, you fill a position and then would like to send a "no thank you" email to the remaining applicants. Theoretically, you could access all the applicants for a position, but would then have to select the appropriate individuals in the entire list by manually locating applicants with a specific applicant status code. Or, you could take advantage of the applicant status code sorting criterion within the ExactHire ATS so that it is faster and easier to locate the applicants you want.

Here's how:

Access the "Send Email to Applicants" link from the gray navigation bar and then select the appropriate job, date range, applicant status code (ta dah!), and archive status (including the ability to choose archived-only applicants, if desirable).

Then, hit "Go" and make your applicant selections using the check boxes, or the "Select All/Deselect All" buttons. Hit "Create Email."

You'll then be taken to the screen on which you can craft your email message, or use an existing email template. Once you complete your email and hit "Send Email," your site will save an archive of the date and email template used (if applicable) to email the applicant.